Online Board Meetings Benefits

Teleconferences are becoming more commonplace as businesses adjust to working from home for a long time after the pandemic. While the convenience of virtual meetings is an obvious benefit, there are a few issues to be considered before making the change.

Reduction in engagement: Using remote communication might be a little daunting for some attendees who aren’t used to online communication, which leads to a lower participation rate in the meeting. This can impede board progress and impede the agenda of the company.

It is sometimes difficult to read the body language and facial expressions during a live discussion and can lead to misunderstandings. The absence of eye contact can make directors feel less confident talking up and turn into passive listeners, which is not suitable for the boardroom.

The board portal can aid in solving these problems. A board management tool that includes a secure video conferencing feature, for example it makes it easy to keep track of and archive important documents. Directors can access their documents and minutes from any device at any time.

It is also a great idea to make sure the room is spotless and free of distractions. For instance the meeting should not be held during meal time and everyone should turn off their phones when they are not speaking to avoid background noise. The chair should be able to see all attendees on camera and encourage participants to use their microphones only if necessary to prevent everyone from talking at once.