Collaboration and innovation are vital for the members of boards of technology companies. Board portal software assists you to get more done prior to, during and following meetings. The tools for managing your board effectively protect sensitive information, enhance communication and governance, and save time and money.
Board portals replace the clunky board documents distributed via email with an encrypted, secure platform that stores and distributes board packs in a readable format. Availability messages ensure that directors access to the portal prior to gaining access, and multi-factor authentication decreases security risks by the requirement of a password and unique code to gain entry. Board of directors portals come with a dedicated audit trail which records every transaction. This assures transparency and compliance with data policies.
After connecting to the portal, directors can look over the scheduled meetings and agenda items for meeting preparation from an interface that displays the agenda, polls scheduled as well as the tasks assigned to them, and more. Directors can also join remote video conference in a single click. These will automatically sync to their preferred web-conferencing tools and appear on their dashboard.
After the meeting one click converts agenda items into draft meeting minutes and can be distributed for approval from any board voting procedures terminology device. A dedicated portal is more secure than the free online file-sharing software however they also provide integrated support for governance and work on the devices that directors use. The best options are those which provide features that enhance board member engagement, by working in the same manner as board members. This makes them more convenient than traditional board books or paper-based processes.