Online board meetings are an ideal method of bringing your Board together without the constraints of space, time and travel. However, there are a few difficulties to make these meetings productive. This article will provide tips to ensure your online board meeting are as productive as possible.
Keeping everyone engaged. Online board members might feel less inclined than in person to speak up, which can limit the flow of a meeting and hinder discussion. This can also cause issues with miscommunication and confusion. This can be addressed by ensuring that the appropriate technology is being used and setting clear communication protocols for virtual meetings.
Board meetings require a large amount of preparation. Board management software with document storage makes it simpler to stay on top of assignments and tasks. This helps the meeting be focused on the most important issues and enhances the effectiveness of your board.
Mute buttons can be an important element in online board meetings. Many people have children, pets or coworkers at home while they work and these distractions can prevent a focused discussion. It’s easy to end these distractions by making everyone muffle themselves until they speak. A maximum amount of time to speak can also be agreed upon to prevent one person from dominating the discussion. Someone who takes minutes will ensure that all points and discussions are recorded. Set a time frame for each agenda item could aid in ensuring that the meeting runs smoothly.